NIZU Sign best practices

• Send the final version. Once a document is sent it cannot change. If something changes, cancel the signing and send a new version.
• Put a signature field for everyone who signs on the page where the signature belongs, usually at the end. Add a date field next to it: it fills itself in on the day of signing.
• Use "one after the other" when the order matters (for example: the client signs first, then your director). Use "everyone at the same time" when it does not.
• Use the right role. People who only need to be informed get Only gets the signed copy; a manager who must agree without signing gets Approves it.
• Turn on Authenticator 2FA so your team and your clients can sign inside NIZU.
• Write a short message. A sentence explaining what the document is gets it signed faster.
• Keep the default reminders (every 3 days). Most documents are signed after the first reminder.
• Save documents you send often as templates. The fields stay in place; you only choose the people.
• Keep the certificate of completion with the signed PDF. It is your proof of who signed, when and how.
• Check, do not trust. When someone sends you back a "signed" PDF, open the check page and choose the file: only an unchanged document shows as genuine.
• Know when you need more. Simple electronic signatures cover most business documents. Deeds that the law requires to be signed with a qualified signature need a qualified provider.