What is the NIZU CoWork App?

CoWork is coworking space management software inside NIZU Cloud WorkSpace. It lets a company run a coworking space hot desks, dedicated desks, private...

What is the NIZU CoWork App?

CoWork is coworking space management software inside NIZU Cloud WorkSpace. It lets a company run a coworking space hot desks, dedicated desks, private offices, virtual offices, meeting rooms, phone booths, event spaces and day passes from the same workspace where it already keeps its clients, contracts, subscriptions and invoices.

In one sentence

CoWork is a coworking App you install and use the same day: a public page with online sign-up, a member portal for the phone, a front desk for mail, visitors and issues, and billing that turns memberships and extras into normal NIZU invoices.

From first visit to one monthly invoice Step 1: a visitor finds your public page with locations, plans and events. Step 2: they sign up online, choose a plan and a free space, sign the service agreement and pay the first invoice. Step 3: as a member they use the member portal to book rooms, order services and see their mail. Step 4: the front desk logs mail, checks visitors in and handles issues. Step 5: room hours over the plan, orders and damage are gathered as extras. Step 6: the monthly fee runs as a subscription and the extras go on one invoice. From first visit to one monthly invoice 1 Public page Locations, plans, photos and events 2 Sign-up Plan, space, sign, pay the first invoice 3 Member portal Book rooms, order, mail, visitors 4 Front desk Mail, visitors, issues, floor plan 5 Extras Room hours over plan, orders, damage 6 One invoice Subscription + extras in your invoices Your public page shows your locations, plans, amenities and events. People sign up online: choose a plan, sign with a finger and pay. Members book rooms with their monthly hours and order from their phone. The front desk logs mail, checks visitors in and handles issues. Everything on top of the plan is gathered as extras, member by member. The fee runs as a subscription; extras go on one invoice when you choose.

A service, not a lease

A coworking membership is sold as a service: every member signs a service agreement with your house rules, not a rental lease. That keeps notice periods short and, in most countries, puts the standard VAT rate on every line. (Renting out property under a lease is a different job CoWork does not try to do it.)

Your members are your clients

A member company or freelancer is an ordinary NIZU client, and the people who work there are its contacts. So members get invoices, the client portal and a place in your CRM without anything extra to set up, and every client page has a CoWork tab showing what that client rents.

Install and go

  • Ready on install. Five plans Day pass, Hot desk, Dedicated desk, Private office and Virtual office and the usual services (barista coffee, lunch box, breakfast, meeting snacks and drinks, black-and-white and colour prints, drinks at the bar) are added for you.
  • A five-minute set-up. The first time you open CoWork, the wizard Set up your coworking space asks five things: your place, floors and comforts, how many spaces of each kind, your prices, and whether to open the doors to online sign-up.
  • Almost nothing else needed. CoWork uses the core modules every workspace has, plus the Providers App for its vendors. Other Apps, such as WhatsApp, only add to it when they are installed.

What it does

What is inside CoWork A map of the CoWork App. In the middle is CoWork. Around it are four groups. For visitors: the public page, online sign-up, Book a tour and events with their own sign-up. For the front desk: Today, Bookings with the Day board, Reception with Mail and Visitors, Orders, Issues and the Floor plan. For the office: Members and Online sign-ups, Spaces, Plans and Services, Billing with Extras and Deposits, and Vendors from the Providers App. For members: My workspace in the client portal, to book a room, order, see their mail, their plan and their invoices, and to give notice. Clients, contracts, subscriptions and invoices are the workspace's own modules. What is inside CoWork For visitors Public page Online sign-up Book a tour Events with sign-up For the front desk Today Bookings · Day board Reception: Mail, Visitors Orders · Issues · Floor plan For the office Members · Online sign-ups Spaces · Plans · Services Billing: Extras, Deposits Vendors (from Providers) For members My workspace (portal) Book a room · Order Your mail · My plan My invoices · Leaving CoWork Clients, contracts, subscriptions and invoices: your workspace's own modules
  • Public page and online sign-up. Your locations, plans, photos, amenities, meeting rooms and events on one page. People choose a plan and a free space, fill in their details, show an ID when the plan includes a business address, sign the agreement with a finger and pay the first invoice including a refundable deposit. People who want to look first click Book a tour; each request becomes a lead.
  • Member portal, made for the phone. Members book meeting rooms using the hours included in their plan each month, see the mail waiting for them, order coffee, lunch or prints, announce a visitor, report an issue, sign up for events, see their plan and invoices, and give notice.
  • Front desk. A mail and parcel log that tells the member by e-mail and WhatsApp and takes a signature at hand-over; visitor check-in that tells the host; a floor plan that shows what is free, taken or booked right now; issues that can be charged to the member's invoice or taken out of the deposit; and a list of your vendors.
  • Billing. The monthly fee is a core subscription. Everything on top meeting-room hours over the plan, orders, damage is gathered and invoiced in one go. Deposits are held as a guarantee (not income) and given back with any deductions explained.
  • Events. Talks, keynotes and community evenings with their own public sign-up page, or for members only.
  • Today. One screen with occupancy, today's room bookings, mail waiting, visitors expected, open issues, orders to deliver and members about to start or leave.
A day in the space An animated day at a coworking space, in five moments along a timeline. 08:45, morning check-in: a visitor for Anna arrives and the front desk clicks Check in, so Anna is told. 10:00, a room is booked: Anna books Meeting room 1 from 10:00 to 12:00 and the hours come out of her plan. 11:30, coffee ordered: two barista coffees are ordered in the portal, accepted and delivered, and wait for the next invoice of extras. 14:00, a parcel arrives: the desk logs it, Anna hears it by e-mail and WhatsApp, and signs when she picks it up. End of the month: the fee runs as a subscription and Invoice now puts the coffee and any other extras on one invoice. A day in the space 08:45 Morning check-inA visitor for Anna arrives at the desk.The front desk clicks Check in.Checked in. The host was told. 10:00 A room is bookedAnna books Meeting room 1, 10:00–12:00.The hours come out of her plan.Covered by your plan. 11:30 Coffee ordered2 × Barista coffee, ordered in the portal.Accept, then Delivered.It will be on the next invoice of extras. 14:00 A parcel arrivesLog mail: Parcel, shelf B2.Anna hears it by e-mail and WhatsApp.Hand over: she signs on screen. End of the month one invoiceThe monthly fee runs as a subscription.Invoice now puts the extras together.Coffee and other extras: one invoice. 08:45 Visitor 10:00 Room 11:30 Coffee 14:00 Parcel Month end Invoice

Who is it for?

Independent coworking spaces, business centres, flexible office operators, incubators and startup hubs, and any company with spare desks or rooms it wants to offer to freelancers and small teams especially those who want their coworking, their CRM and their accounting in one place.

Why NIZU CoWork

  • Members, contracts, subscriptions and invoices are the ones your workspace already uses no syncing with another system.
  • Online payment uses the payment gateways your workspace already has.
  • Questions such as "how many room hours did members use last month?" can be asked in AI Reports, together with your invoices and other modules.
  • Every NIZU workspace has its own database: your members' data is not shared with anyone else.
Thursday, 22 October 2026, 8:50 PM
Created by: Konstantin Stojanovski

How to install CoWork

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