What is the NIZU Providers App?

The Providers App is a supplier management and purchase-side reporting module for NIZU Cloud WorkSpace. It turns the list of companies you buy from into a directory with a full financial profile per supplier: what each provider costs your company, how much input VAT it carries, what is still open to pay, and whether the paperwork behind every expense is complete enough to defend the VAT deduction.

In one sentence: Providers is the accounts-payable view of your Expenses. Every expense booked in NIZU can be linked to a provider, and the App aggregates those expenses into reports written for the business owner, the CFO and the accountant.

Who it is for

• Business owners and managers who want to know which suppliers cost the most, how that spend is moving year over year, and how much of the company's total spend a single supplier represents.
• Accountants and bookkeepers who need the input VAT per rate and per treatment (domestic, intra-EU reverse charge, import, exempt) ready for the VAT return, plus the supplier's tax identity (VAT number, Peppol ID, IBAN and BIC) in one place.
• Finance and admin staff who chase missing invoices, keep the supplier web-console logins, and fix expenses that were imported from the bank without any VAT.

What the Providers App does

• Supplier directory. Name, purchase order reference, address, country, phone, email, VAT number, default VAT rate, Peppol ID, expense category, IBAN and BIC, web-console URL with username and password, and free notes.
• Provider field on every expense. Once the App is active the Expenses form gets a Provider select. The AI receipt scan in Expenses can suggest an existing provider or create a new one from the invoice it reads.
• Providers list with KPIs. Total net spend of the period, its share of all expenses, how many suppliers were billed, and how many suppliers have something to fix (a missing document or VAT never entered). Filterable by year (or all time), country and category.
• Provider report per supplier. Net spend, input VAT, gross total and still-to-pay readouts; spend by month, by year and by category; comparison against last year; average per month, recurring commitment per month, largest expense, share of company spend, oldest open expense and how it was paid.
• VAT return card. One line per real VAT rate and treatment, with base, VAT and deductible VAT. Belgian workspaces get the return grids noted (81–83, 59, 86/88, 55/56) and the Belgian deduction caps applied by category (company cars and fuel at 50%, restaurant and reception costs at 0%).
• "Add the missing VAT" sheet. Expenses from a domestic supplier booked with no VAT are flagged as To check. One sheet lets you pick the rate, say whether the booked amounts are gross or net, preview the result and correct every flagged expense in one go — or mark them all as verified exempt at 0%.
• Paperwork control. Counts documents on file and Peppol e-invoices, highlights input VAT without any document, and opens a pre-written email to the supplier requesting the missing invoices. Since 1 January 2026 it also flags Belgian B2B invoices that did not arrive through Peppol.
• Expenses of the provider. Every expense booked on the provider with its net, VAT and gross, filterable by status (all, new, paid, ignored, to check, no document) and by category, and a button to add a new expense already linked to that provider.

Why it exists

General expense modules answer "how much did we spend?". They rarely answer "how much did we spend with whom, how much of it is recoverable VAT, and can we prove it?". The Providers App closes that gap without a separate accounting package: the data stays in your NIZU workspace, in your own database, and the figures on screen are the ones the accountant will ask for.

Key facts

• Category: supplier management, accounts payable, expense reporting, VAT compliance.
• Platform: NIZU Cloud WorkSpace (public App, included in the platform manifest).
• Data ownership: each workspace has its own database; provider data is never shared between companies.
• Access: menu entry for administrators; screens open for staff users with expense access. Client users never see it.
• Regional tax logic: EU-wide VAT treatment (domestic, intra-EU reverse charge, import, exempt); Belgian return grids and deduction caps are built in.
• Languages: English, Dutch, French, German, Spanish, Italian, Portuguese, Polish, Czech, Greek, Norwegian, Russian and Turkish.

Frequently asked questions

Is the Providers App a full accounting system?

No. It is a supplier-side reporting and control layer over the Expenses module of NIZU. It prepares the figures for the VAT return and keeps the documents in order; the return itself is filed by you or your accountant.

Does it work outside Belgium?

Yes. The VAT treatments (domestic, intra-EU reverse charge, import, exempt, to check) are derived from the supplier's country versus the workspace's country and apply to any EU workspace. Only the return grid numbers and the deduction caps are Belgian-specific.

Does it replace the Expenses module?

No, it extends it. Expenses stay where they are; the App adds a provider on each expense and reads them back per supplier.

Can it create providers automatically?

When you scan a receipt or invoice with the AI document scan in Expenses, NIZU matches it against your existing providers and, if none matches, offers to create the provider with the legal name and VAT number found on the document.